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British Aviation Preservation Council

Constitution  (Approved 23 May 2003)

  1. Name
    1.1 - The name of the Council shall be the British Aviation Preservation Council.
  2. Purpose and Aim
    2.1 - The Council is the national body for aviation preservation. Its aim is to further the preservation of all aspects of the national aviation heritage. This aim will be pursued by the Council as a representing, co-ordinating and enabling body.
  3. Mission  
  4. 3.1 - To act on behalf of, and to advance, the National Aviation Heritage movement;

    3.2 - To encourage collaboration amongst Members, and to provide a forum to discuss matters of mutual interest;

    3.3 - To identify and promote appropriate standards of good practice;

    3.4 - To develop and promote the National Strategy for Aviation heritage;

    3.5 - To maintain the National Aviation Heritage Register;

    3.6 - To pursue matters of common interest to member organisations;

    3.6 - To publish relevant information and to offer assistance;

    3.7 - To organise seminars and conferences in pursuit of the aims of the Council;

    3.8 - To increase public and political awareness of national aviation heritage;

    3.9 - To liaise and co-operate with other national and international heritage bodies.

  5. Office
    4.1 - The Office of the Council shall be the address of the current Secretary or individual as designated by the Executive Commitee .
  6. Membership
    5.1 - Membership shall be open to organisations based in the United Kingdom which are involved in the active preservation of the aviation heritage. Organisations applying for Membership must be able to demonstrate that they are formally constituted bodies, or intend to become so within one year, that they support the Aims and Objectives of the Council and, if elected, will collaborate with other Members for the benefit of aviation preservation.
    5.2 - Affiliate Membership shall be open to organisations and invited individuals based in the United Kingdom, or elsewhere, who wish to support the work of the Council. Organisations applying for Affiliate Membership must be able to demonstrate that they support the Aims and Objectives of the Council and, if elected, will collaborate with other Members for the benefit of aviation preservation.
    5.3 - Provisional Membership - all applicants for membership will initially be elected as Provisional Members for a probationary period of one year before being granted membership.
    5.4 - Honorary Membership may be offered at the discretion of the Council.
    5.5 - Admittance to membership shall be approved at a full meeting of the Council, on the recommendation of the Executive Committee and duly proposed and seconded by member organisations.
    5.6 - The Council reserves the right to review the category of any member.
  7. Meetings
    6.1 - The Council shall normally meet quarterly at places and on dates to be arranged.
    6.2 - A minimum of one calendar month’s notice of impending meetings shall be given to all Members, Affiliates, Provisional and Honorary Members, and to all Executive Committee members and Officers. However, accidental omission to give notice of a meeting, or non-receipt of such notice shall not invalidate any resolution passed at any meeting.
    6.3 - The Quorum shall be not less than 12 eligible Members.
    6.4 - The Annual General Meeting shall normally be held to coincide with the second Council meeting of the year
  8. Representation and Voting
    7.1 - Members shall be represented at Council Meetings by a nominated delegate who has the authority to vote on behalf of that Member. (Further delegates may attend as observers.)
    7.2 - Provisional Members and Affiliates may be represented at Council Meetings but they have no voting rights.
    7.3 - Observers may attend meetings at the discretion of the Executive Council.
    7.4 - Decisions of the Council shall be determined by a simple majority of the eligible voters present. In the event of a tie the Chairman of the meeting shall have the power to exercise a casting vote.
  9. Executive Committee
    8.1 - The Executive Committee shall consist of up to 12 elected members. From its membership the Executive Committee will elect annually : Chairman, up to three Vice-Chairmen, Secretary, Treasurer and Membership Secretary.
    8.2 - The Executive Committee shall undertake the day-to-day administration and management of the Council by meeting as and when necessary. Administration and management are defined as all actions of BAPC, excepting those relating to :
    Membership, as defined under 5.
    Elections, as defined under 9.
    Payments, as defined by the financial guidelines noted under 16.2
    8.3 - The quorum of the Executive Committee shall be four persons, of whom at least two shall be Officers.
    8.4 - The Executive Committee shall have the power to co-opt additional committee members as and when required. Such committee members shall not be entitled to vote on the Executive Committee nor be included in the quorum.
  10. Election of Executive Committee
    9.1 - Members of the Council shall elect members of the Executive Committee at the Annual General Meeting. Nominees, duly proposed and seconded by Member organisations, will be elected by a postal ballot.
    9.2 - Members of the Executive Committee are elected in a personal capacity, withour portfolio, and not as representatives of Member organisations. Nevertheless, members of the Executive Committee may act as the nominated delegate of a Member organisation at Council Meetings.
    9.3 - Officers and Committee Members shall be eligible to serve for a term of up to three years from the date of their election. Approximately one third of the Executive Committee shall become eligible for re-election at each Annual General Meeting.
    9.4 - Should a vacancy occur between Annual General Meetings this may be filled at a normal Council meeting, providing one month’s notice of the election is given.
  11. Presidents and Vice-Presidents
    10.1 - The Council is empowered to appoint persons to the honorary positions of President and Vice-President(s) as and when this is deemed to be desirable
  12. Sub-Committees
    11.1 - The Council or the Executive Committee may establish sub-committees for specified purposes.
    11.2 - The authority of any sub-committee shall be clearly defined when it is established.
    11.3 - Members of a sub-committee shall normally be recruited from Members but outside advisers may be used if necessary
  13. Liability
    12.1 - The Council, its Officers and Committees, or its affiliated organisations or individual members of the foregoing shall not be in any way liable for any injury, loss, or damage suffered by any person or property incurred as a direct or indirect result of the activities of the Council.
  14. Suspension and Termination of Membership
    13.1 - The Executive Committee shall have the right to suspend and Member whose activities are deemed to be contrary to the Aims of the Council and if considered appropriate recommend to the Council that membership be terminated.
  15. Emergency Meetings
    14.1 - The Executive Committee shall call an Emergency Meeting of the Council at the written request of ten Members or at its own decision. A minimum of fourteen days written notice of such Meeting shall be given to Members, specifying the business to be considered
  16. Funds
    15.1 - Each Member shall contribute as membership fees, an annual sum to be decided by the Council and reviewed annually.This sum shall fall due on the first day of January and membership shall be suspended if, having received two reminders, the Member shall still be in arrears on the first day of May. Such suspension of membership shall be notified to the Member immediately.
    15.2 - Funds may be raised by any other legal means which the Council deems desirable.
    15.3 - The Council shall appoint a bank and/or building society and/or government bonds to hold its funds.
    15.4 - The Treasurer shall keep, and have available, books showing the Council’s financial position at any time.
    15.5 - The books of the Council shall be audited annually by a chartered or certified accountant. The annual accounts based on the calendar year and accountant’s report thereon shall be submitted to the Annual General Meeting.
  17. Use of Funds
    16.1 - The income from membership fees, investments and other sources shall be used solely for and behalf of the Council in whatever manner in support of its Aims and Objectives as set out in this Constitution.
    16.2 - The Executive Committee is authorised to make payments for services and to cover expenses incurred during the normal operation of the Council.
    16.3 - Without prejudice to 16.1, the Executive Committee is empowered to make loans to Members and grants to any other relevant organisation, for purposes consistent with the Aims and Objectives of the Council. Loans and grants to Members for the purpose of acquiring and/or restoring assets shall be subject to formal written agreements regarding the subsequent disposal of such assets.
  18. Assets
    17.1 - The Council may acquire such property, real or personal, as may be decided by the Council.
    17.2 - The Council shall use such acquired assets for such purposes as the Executive Committee may decide from time to time, provided that those purposes shall always be consonant with the Aims and Objectives as set out in this Constitution.
    17.3 - Having regard to the foregoing provisions, the Council may exchange, sell or dispose of such assets as may be deemed necessary.
    17.4 - In the event of the Council being wound up, it shall have the power to dispose of any assets to satisfy outstanding debts, and any assets then remaining shall be disposed of as the Council may decide but only in support of its Aims and Objectives and to another charitable organisation or organisations. The Council’s archives and records shall be deposited with an approved Record Office or similar body.
    17.5 - No Member shall have any claim to any assets of the Council.
  19. Amendments to the Constitution
    18.1 Amendments to the Constitution may only be made at a quorate meeting of the Council and after two months’ notice has been given of the intended amendments